How to Launch a Data Room
Before the advent of virtual datarooms when a company was sold or raised, the enterprise which acquired the company would ask the seller for financial and historical documentation. This information was kept in a secure location that stakeholders could access to look over the documents. These information rooms are now replaced by virtual data rooms, which facilitate the review and share documents.
When you are preparing to launch your data room, it’s important to consider what you’ll need to put in and who you’ll be sharing access with. Based on the stage of your startup, some files could be more important than others. Investors might be more interested in detailed cost and revenue projections even if your business has a proven previous track record.
Once you’ve decided on what to include, organize and upload the files. Create an organization that makes sense for your business and make sure to use consistent names to ensure that the documents are easy to locate. You can also include metadata to provide more context to the files. Also, group related files together in subfolders, to make http://dataroomreview.org/what-database-is-right-for-my-business/ it even easier for users to locate the information they need.
If you’re using the Pro version it is possible to assign access to users after having uploaded all the files. You can select the document that you want to assign access to and then select the appropriate groups. You can also click “Add another group(s),” if you want to add new groups.