Hybrid Board Meetings
The outbreak forced nonprofit organizations to reconsider the manner in which they conduct board meetings. Some nonprofits have chosen hybrid meetings to accommodate both in person and remote attendees, without risking the safety and health of their staff and board members. Hybrid board meetings can be stressful for everyone if they’re not properly prepared and equipped with the appropriate tools.
The best way to ensure a smooth, efficient board meeting is by using a dedicated online collaboration tool such as BoardPro that lets you prepare effective and precise agendas. A clear agenda with time limits and objectives can help your board achieve its goals within the time allotted. The tool also provides various options that make meetings more interactive and collaborative, such as private mode, anonymous voting and digital whiteboards.
A virtual voting system is another important aspect of a blended meeting. This feature can remove geographical and social barriers to increase diversity in your board, while making it easier for everyone to participate in the decision-making process. BoardPro’s virtual voting feature lets you to quickly and precisely record votes online. It offers a non-disclosure voting option so that confidential https://itsboardroom.com/selecting-and-developing-board-leadership-how-to-choose-the-right-leader/ decisions can be taken without compromising board integrity.
It’s crucial to provide remote participants a video technology that is easy to use and can enhance the experience of meeting. Some companies offer self-focusing cameras, such as the Owl Labs’ self-focusing Meeting Owl, that automatically will focus on the person speaking while still showing everyone else in the room. This helps to make the meeting more exciting for people who aren’t physically in the room, and can help break down the sense of isolation that many remote participants feel during a hybrid board meeting.